Reception Information Sheet

Reception Site
  Reception Site: ____________________________________   Phone: _______________________  
  Address: ____________________________________   City / State: _______________________  
  Coordinator: ____________________________________   Phone: _______________________  
  Date Confirmed: ____________________________________   Time: __________ to __________  
  Banquet Room Reserved:
 ___________________________________________________________________________
  
  Deposit Required:
 ____________________________________
   Date Due:
 _______________________
  
  Balance Amount:
 ____________________________________
   Date Due:
 _______________________
  
  Last date to give final head count:
 ___________________________________________________________________________
  
  Cancellation Policy:
 ___________________________________________________________________________
  

Number of Guests
  Invited: ____________________________________   Confirmed: _______________________  

Type of Reception
  Sit-Down Buffet Cocktails/Hor d'oeures  

Caterer
  Contact Person: ________________________________   Phone: _______________________  
  Confirmed Date: Time: ________________________________   Last date for Phone: _______________________  

Cost of Reception
Cost per person:      Food _______________ Beverage _______________ Total: _______________

  # of confirmed guests _______________    
  Per person cost _______________    
  Subtotal (# of Guests x Cost per person) _______________    
  Sales Tax _______________    
  Gratuity _______________    
  Rental Fees (Site or Equipment) _______________    
  Misc. Other _______________    
  TOTAL COST _______________    
  Deposit Paid _______________    
  BALANCE DUE _______________    
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